A cluttered supply closet can waste time, cause unnecessary purchases, and frustrate team members. Whether you manage a school, office, or coworking space, keeping your shared supply area neat and functional ensures that everyone can find what they need—when they need it. Here’s how to take control of the chaos with smart organization strategies and the right tools.

Step 1: Take Inventory and Declutter

Start by removing everything from the closet and grouping items by type. Toss or donate:

• Dried-out markers or pens
  
• Expired supplies (like cleaning wipes)
  
• Duplicates you no longer need
  
• Broken or outdated electronics
  

Once cleared, take stock of what’s left. Use a spreadsheet or a free inventory tracker like Sortly or InventoryLab to log quantities, expiration dates, and reorder thresholds.

Step 2: Zone Your Space

Divide the closet into clearly labeled zones based on item categories, such as:

• Writing tools (pens, markers, highlighters)
  
• Paper products (notebooks, sticky notes, printer paper)
  
• Mailing and shipping supplies
  
• Cleaning and breakroom items
  
• Tech accessories (chargers, mouse pads, cables)
  

This makes it easier for everyone to return items to the right place—and for managers to spot what’s running low.

Step 3: Use Smart Storage Solutions

Use bins, drawers, and dividers to make the most of vertical and horizontal space. Consider:

• Clear plastic bins with labels from The Container Store
• Uline shelving systems for bulk items
  
• Desktop organizers or drawer inserts from IKEA or Target

If space allows, add a portable rolling cart for frequently used supplies that can be moved where needed.

Step 4: Label Everything

Use a label maker like the Brother P-touch PT-D210 to clearly mark drawers, bins, and shelves. For shared spaces, visual labels with images (especially in schools) can help users identify categories quickly.

Step 5: Set Usage Rules

To maintain order, create clear guidelines for usage. Post a sign with expectations such as:

• Return items after use
  
• Notify when something runs out
  
• Log large withdrawals for group projects
  

Assign a team member or rotating volunteer to review inventory weekly or monthly.

Step 6: Restock Smart

Avoid impulse purchases by setting up a recurring order plan based on usage trends. Order supplies from trusted merchants like Staples, Office Depot, or Amazon Business to ensure consistency and quality.

You can also earn rewards when you buy Staples gift cards online or get cashback at Office Depot through Fluz, which helps stretch the supply budget further.

The Bottom Line

An organized supply closet saves time, reduces waste, and supports a more efficient workspace. With the right layout, tools, and systems, your team or classroom can stay stocked, neat, and ready for anything.