Every office has its go-to supplies—but not all tools are worth the drawer space. Whether you’re managing a small business, setting up a home office, or running a classroom, it’s easy to fall into the trap of buying popular products that ultimately go unused. Here are five office supplies that are often overrated—and smart, functional alternatives that offer better value and utility.
- Desktop Tape Dispensers
Why it’s overrated:
They take up space, collect dust, and are rarely used outside of gift-wrapping season or packing emergencies.
What to use instead:
Compact, handheld tape rollers or refillable tape pens from brands like Scotch are space-saving and easier to store. These options are perfect for light-duty taping without adding clutter.
- Oversized Desktop Organizers
Why it’s overrated:
Large organizers often end up holding unnecessary junk rather than improving efficiency. They dominate desk space without offering better organization.
What to use instead:
Use a combination of minimalist drawer trays, under-desk storage, and magnetic wall grids from stores like The Container Store or Uline to free up surface space while keeping essentials accessible.
- Branded Notepads and Sticky Notes in Bulk
Why it’s overrated:
Most teams and remote workers already use digital note-taking tools, making stacks of notepads and sticky notes obsolete or underused.
What to use instead:
Switch to reusable notebooks like Rocketbook or use apps like Notion or Evernote for searchable, shareable notes. If you still need paper, opt for sustainable options like Decomposition Books.
- Standard Three-Ring Binders
Why it’s overrated:
B bulky and difficult to store, binders often become clutter magnets or are used once before collecting dust.
What to use instead:
Try slim document folders, expanding file pockets, or digital alternatives like cloud storage platforms such as Google Drive or Dropbox. For paper-based needs, consider stackable filing trays for easier access and space efficiency.
- Decorative Pen Sets
Why it’s overrated:
They may look nice, but gel ink pens in trendy colors often dry out quickly or smear on certain types of paper, especially in high-use environments.
What to use instead:
Stick with tried-and-true brands like Uniball Vision Elite for smooth, reliable writing that lasts. If you want aesthetics with function, check out minimalist designs from MUJI or eco-friendly options from Onyx and Green.
Where to Buy Smarter Office Supplies
Suppliers like Staples, Office Depot, and Amazon Business offer functional alternatives to these overrated tools. To stretch your budget, you can also earn cashback at Staples or Office Depot by using digital gift cards from Fluz.
The Bottom Line
A productive workspace doesn’t require dozens of trendy or bulky items—just the right ones. By replacing overrated supplies with functional, space-saving alternatives, you’ll streamline your workflow, free up your desk, and make smarter purchasing decisions.
